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Keys crossing Adolphus founding

Purchasing Clerk

Posted June 30, 2019

Since opening its doors in 1912, The Adolphus has served as an icon of Dallas and an integral part of the City’s history and culture. Situated on the original site of City Hall, the hotel was modeled after a beaux arts German castle. In its recent restoration and renovation, the hotel’s storied past is both celebrated and reimagined. There is a sense of discovery at every turn.

The Purchasing Clerk is responsible for supporting the negotiation of contracts, purchasing of required goods, and keeping accurate record of transactions, trends, and performance with vendors.

We seek to hire the best. Leaders of high character and humility with genuine passion and aptitude for hospitality. People who choose to be in hospitality because they have an open and generous nature and seek to make guests happy. We are a group of people who are proud of the work we do. Caring leaders, perfectionist chefs, intelligent creatives, generous hosts, meticulous operators, inspiring teachers, tireless doers, and all-around devotees of hospitality. We create value by empowering the team. We encourage our teams to stretch their thinking, move beyond their comfort zone and achieve their full potential. By providing a platform of support service, like the best in technology, finance resources, talent development, marketing and communication support, we allow them to focus on the heart of their business – hospitality and people. We are passionate about people and attract, develop and retain the best in hospitality.  We thoughtfully seek out and groom talent, both within our company and outside, by promoting from within, developing a culture of growth and learning and partnering with the local community.

At Makeready we create independent hotel, restaurant and retail brands. Each of our brands has a distinct point of view but they all share a common purpose: to inspire deeper connections with the world around them – city by city, person by person. Every Makeready experience embraces local culture, honors past and present, and invites curious guests to delve into the detail of their surroundings. 

Key Responsibilities:

  • Monitor stock levels and identify purchasing needs 
  • Track orders and ensure timely delivery  
  • Update internal databases with order details (dates, vendors, quantities, discounts)  
  • Conduct market research to identify pricing trends and research potential vendors 
  • Maintain updated records of invoices and contracts 
  • Follow up with suppliers, as needed, to confirm or change orders 
  • Ensure Purchasing Manual is current 
  • Adhere to quality procedures and standards and oversee purchasing administration such that all policies and standards are upheld 
  • Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates 
  • Ensure a comprehensive system for allocating and reconciling purchase orders 
  • Assist in preparation of the month end accounts reports in an accurate and timely manner

Experience, Skills and Knowledge

  • Previous experience in a purchasing/procurement 
  • Strong financial knowledge and ability to work with budgets 
  • Experience in Birchstreet Program 
  • Previous experience within the hotel/leisure sector 
  • Relevant degree, in Finance/Accounting or related business discipline, from an academic institution  

Physical Requirements: 

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. The employee must frequently lift and/or move items over 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.